Registrar’s Office

We support students, staff and faculty through a variety of services: registering students each semester, evaluating transfer credit, issuing grades and academic transcripts.

Registration

Your advisor will provide you with a pin number to access online registration for Bluefield State College, or you may prepare a registration form and deliver it to the Registrar’s office.

Graduation 

The Registrar’s Office certifies that students have fulfilled all requirements for graduation. Read the graduation check-list and complete the Application for Graduation from the forms section. The application must be completed the semester prior to the semester in which you plan to graduate.

President's and Dean's List

Bluefield State College students with a GPA of 3.8 or higher receive the honor of being listed on the President's List each semester. Students with a GPA of 3.25 or better receive the honor of being listed on the Dean's List. Click below to view the President's and Dean's List for the previous semester. To be eligible for the President’s or Dean's List, a student must be degree seeking, carry a minimum of 12 semester hours at Bluefield State College (excluding developmental level courses).

President's List
Dean's List

Transcript Request

Your academic transcript is your official cumulative academic record that contains the terms you were enrolled as a student and what classes you took. Grades earned, degrees awarded, academic actions and honors are also included.

There are two types of transcripts: official and unofficial. An official academic transcript is printed on the college’s transcript paper and contains the school stamp and signature of the registrar. Official transcripts are normally required by educational institutions, employers, government agencies, etc, and cannot be faxed. Unofficial transcripts contain the same information but are not printed on transcript paper, do not contain the school stamp or the registrar’s signature, and may be faxed.

In order to receive a transcript, you must make a request in writing. Complete the transcript request form from the forms section and mail or fax it to the Registrar’s Office. Please note: we are unable to express mail or overnight transcripts, so please plan ahead.

Mail requests along with a check or money order to cover the $10 fee to:

Bluefield State College
Attn: Registrar’s Office
219 Rock Street
Bluefield, WV 24701


Forms

Change of Name and Address
Duplicate Diploma Request
FERPA Release Form
Graduation Application
Graduation Checklist
Transcript Request

More Information

Scheduling Key Codes
Additional Ferpa Information

Degree Verification Requests

If you are an employer or background screening firm requesting degree and enrollment verification for Bluefield State, please visit the National Student Clearinghouse

Student Right-To-Know Act

The Student Right-to-Know Act requires Title IV institutions to post graduation and retention rates of all full-time students who enter the institution. Please visit the National Center for Educational Statistics for Bluefield State.

Family Educational Rights & Privacy Act

Each year Bluefield State is required to give notice of the various rights accorded to parents and students pursuant to the Family Educational Rights and Privacy Act (FERPA).


Contact Us

The Registrar’s Office is located on the first floor of Conley Hall, room 101, on the main campus in Bluefield, WV.

Regular office hours are Monday to Friday, 8:00am to 4:00pm.